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Guides
Tips for Finding the Right Space for Photoshoots, Events, or Creative Projects
Discover actionable tips for choosing the ideal flexible space for your next creative project or event.
24 Sept 2026 · 6 min read · Occupii Team
Define Your Requirements
Before you begin your search for a flexible space, take a moment to clearly define your requirements. Consider the type of project you are planning—whether it’s a photoshoot, an event, or a creative workshop. Each type of project will have different space needs.
For example, if you're organising a photoshoot, think about the lighting, backdrops, and space for equipment. A studio with large windows and neutral walls may be ideal for fashion photography, while an industrial space could be perfect for a more edgy look.
- Identify the type of project (photoshoot, event, etc.)
- Consider the necessary facilities (e.g., lighting, power outlets)
- Estimate the size of the space required based on guest and equipment numbers
Utilise Online Platforms and Networking
Once you have a clear understanding of your requirements, leverage platforms like Occupii to explore available spaces. Occupii offers a diverse range of flexible commercial spaces across the UK, allowing you to filter by location, size, and amenities. This can save you time and help you find the perfect venue for your specific needs.
Besides online searches, networking within your industry can yield hidden gems. Join local creative groups or attend industry meetups to get recommendations on spaces that may not be widely advertised.
- Search on Occupii for tailored space options
- Join local creative communities for insider knowledge
- Ask for recommendations from fellow entrepreneurs or creators
Consider Budget and Additional Costs
Budgeting is crucial when selecting a flexible space. While the rental rate is a significant factor, don’t overlook additional costs that can arise. Consider things like security deposits, insurance, and potential cleaning fees. For example, a studio may have a lower rental rate but could charge extra for equipment rental or cleaning services.
It's also wise to compare prices across different locations. A popular area might charge more, but it could also attract a larger audience, justifying the expense. Create a budget that accounts for both direct and indirect costs to ensure your project remains profitable.
- List all potential costs (rent, deposits, insurance)
- Compare spaces based on total cost, not just rent
- Allocate budget for unexpected expenses
Visit and Evaluate Spaces in Person
After narrowing down your options, schedule visits to evaluate the spaces in person. Photos can be misleading, so seeing the space firsthand allows you to assess its suitability. Pay attention to potential challenges, such as accessibility, parking, and the overall atmosphere.
During your visit, consider bringing along a checklist based on your requirements. Take notes and photos to help you remember details about each space. This will also assist in making comparisons later on.
- Schedule in-person visits for shortlisted spaces
- Bring a checklist to assess each space effectively
- Take notes and photos for reference
Ready to Find Your Perfect Space?
Explore a wide range of flexible spaces on Occupii today and secure the ideal venue for your next creative project or event.